Constitution

1. NAME

The Club is called Alyth Belsize Football Club, also to be known as Alyth Belsize FC (the Club).

2. OBJECTIVES

The objectives of the Club shall be to arrange Association Football games/matches along with suitable training sessions and social activities for its Players.

3. STATUS OF RULES

This Constitution and the associated Codes of Conduct form a binding agreement between each Player with The Club.  Details of the Codes of Conduct for (i) Players, (ii) Parents and Carers and (iii) Coaches, Team Managers and Club Officials  are listed separately.

4. RULES AND REGULATIONS

(a) The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to membership of the said Association.  The Rules and Regulations of The Football Association Limited and any Parent County Football Association along with any League and/or Competition to which the Club is affiliated shall be deemed to be incorporated within the Club Rules.

(b) No alteration to the Club Constitution, or Code of Conduct shall be effective unless made in accordance with the provisions of this Constitution that deals with altering the same.  Subject to this requirement, the Club may amend either document from time to time, as it deems necessary.

(c) The Club will abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct (Coaches, Team Managers and Club Officials, Spectators and Parent/Carers, Young Players) along with the Equal Opportunities and Anti-Discrimination Policies.

5. CLUB MANAGEMENT COMMITTEE

(a) The Club Management Committee (the Management Committee) shall consist of the following Club Officers:-

  • Chairman (Chairperson)
  • Treasurer
  • Secretary
  • Child Welfare Officer
  • Training Officer
  • Recruitment Officer

(b) The Management Committee shall be responsible for the management of all of the affairs of The Club.

(c) Meetings of the Management Committee shall be chaired by the Chairperson or in their absence an acceptable Committee Member.  The quorum for the transaction of business of the Management Committee shall be three.

(d) Decisions of the Management Committee shall be made by a simple majority of those attending each meeting.  The Chairperson of the Meeting shall have a casting vote in the event of a tie.

(e) Decisions of the Management Committee at all meetings shall be entered into The Minute Book of The Club to be maintained by The Club Secretary.

(f) Any Member of the Management Committee may call a meeting by giving not less than seven days notice to all members of the Committee.

(g) The Management Committee shall hold not less than two meetings a year.
(h) Save as provided for in the Rules and Regulations of The Football Association and the Parent County Football Association to which the Club is affiliated, the Management Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Constitution and the Code of Conduct.

(i) The Management Committee shall have the ability to invite the managers and co-managers of each team to attend Management Committee meetings. In such situations each team shall be limited to a maximum of two representatives and at the Management Committee’s discretion each team shall have the ability to cast ONE vote on those matters where the Chairman believes it is appropriate for a team representative to have a vote.

(j) One person may hold no more than two positions as Club Officer at any one time.

(k) When a Club Officer vacancy arises, it shall be filled by a person proposed by one and seconded by another of the remaining Management Committee and approved by a simple voting majority.

(l) There is no limit on the term that a Club Officer may serve except that the Chairman (Chairperson) shall not serve as for longer than three years from the date of their appointment.

(m) After the retirement of a Chairman the Management Committee shall vote on offering the retiree the position of Honouree Club President. The Club may have more than one Honouree Club President.

(n) A Club officer may be removed by a majority vote of the other members of the Management Committee.

6. CLUB TEAMS

The Officers of the Club shall appoint suitable individuals to be responsible for each of The Club’s football teams.  The appointed individuals shall be responsible for managing the affairs of the team and shall agree to abide by The Club’s Code of Conduct and Constitution.

7. CLUB FINANCES

(a) The Club’s monies are maintained on behalf of The Club (The Club Account) by the officers of North Western Reform Synagogue (Alyth Synagogue).  All monies payable to The Club shall be received by the Club Treasurer or Secretary and deposited in The Club Account as soon as possible.

(b) The income and assets of The Club (the Club Property) shall be applied only in furtherance of the objects of The Club.

(c) The Management Committee shall have the power to authorise the payment of remuneration and/or expenses to any member of the Club and/or to any other person or persons for services rendered to The Club as it feels appropriate.

(d) The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.

(e) The Club Property, other than the Club Account, shall be vested in not less than two and no more than four Management Committee members one of whom shall be the Treasurer (The Trustees) who shall deal with the Club Property as directed by decisions of the Management Committee. Entry in the Minute Book shall be conclusive evidence of such a decision.

(f) The Trustees shall be appointed by the Club in a Management Meeting and shall hold office until death or resignation unless removed by a resolution passed at the Management Meeting.

(g) On their removal or resignation, a Trustee shall execute a conveyance in such form as is published by The Football Association from time to time to a newly elected Trustee or the existing Trustee as directed by The Management Committee.  On the death of a Trustee, any Club property vested in them shall vest automatically in the surviving Trustees.  If there is only one surviving Trustee, a Management Meeting shall be convened as soon as possible to appoint another Trustee.

(h) The Trustees shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

8. DISSOLUTION

(a) A resolution to dissolve the Club shall only be proposed at a Management Committee meeting and shall be carried by a majority of at least three quarters of those present.

(b) The dissolution shall take effect from the date of the resolution and the members of the Management Committee shall be responsible for the winding up of the assets and liabilities of the Club.

(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the Parent County Football Association who shall determine how the assets shall be utilised for the benefit of the game.  Alternatively, such assets may be disposed of in such other manner as the Management Committee may decide and with the consent of the Parent County Football Association.

9. CLUB PLAYERS

(a) The Players of the Club from time to time shall be those persons listed in the register of players (the Players Register) which shall be maintained by the Club Secretary.

(b) Any person who wishes to be a Player must complete the correct Membership Form and deliver it to the Club.  Confirmation of being a player shall be at the sole discretion of the Management Committee and shall become effective upon an applicant’s name being entered in the Players Register.

(c) In the event of a Player’s resignation or expulsion, his or her name shall be removed from the Players Register.

(d) The Football Association and Parent County Football Association shall be given access to the Players Register on demand.

10. PLAYER FEES AND OTHER FEES

(a) A Player Fee (the Annual Registration Fee) will be payable by each Player which shall be determined from time to time by the Management Committee.  Any Fee shall be payable on a successful application for being a Player and annually thereafter.  Fees shall not be repayable unless the Management Committee rule that there are exceptional circumstances.

(b) The Management Committee shall have the authority to levy further subscriptions from the Players as are reasonably necessary to fulfil the objects of The Club.

(c) The Chairman acting in conjunction with the Club Secretary  shall have the ability to levy a reduced Annual Registration Fee or enable the same to be paid in installments  at his or her discretion provided any reduction does not apply to his immediate family member or relative.

11. RESIGNATION AND EXPULSION

(a) A Player shall cease to be a player if, and from the date on which, he or she or their parent or legal guardian gives notice to the Management Committee of their resignation.  Such a Player whose Annual Registration Fee or further subscription is more than three months over due shall be deemed to have resigned unless the Management Committee rule otherwise.

(b) The Management Committee shall have the power to expel a Player when, in their opinion, it would not be in the interests of the Club for them to remain as such.

12. DISCIPLINARY PROCEEDURE

The Management Committee shall have the power to summon any Player or their parent or legal guardian to appear before a Disciplinary Committee consisting of no less than four members of the Management Committee. Written notice of the date of a Disciplinary Hearing will be sent no less than 14 days beforehand.

13. APPEALS PROCEDURE

Every Player (or their parent of legal guardian) has the right of appeal to any decision made by the Disciplinary Committee. Players must submit their grounds for appeal in writing along with an appeal fee of £20.00. This may be forfeited in whole or in part in the event of the Player losing their case. Players will receive written notice of the date of appeal no less than 14 days beforehand.

14. JEWISH ETHOS AND ANTI DISCRIMINATION POLICY

The Club is traditionally a Jewish Club and will to the extent determined by the Management Committee from time to time support and encourage participation by Jewish children in Jewish leagues and competitions to the extent that this does not contravene the rules and regulations of the Football Association, Parent County Association and the wider laws of the United Kingdom.
For the purposes of the Club, the definition or determination of whether a player is regarded as Jewish will be the same as the definition and / or rules adopted from time to time by the Maccabi Junior Football League.
Subject to the above, the Club is responsible for setting standards and values to apply throughout The Club at every level.  Football belongs to and should be enjoyed by everyone, equally.  There is a commitment to confront and eliminate discrimination whether by reason of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.

Equality of opportunity at the Club means that in all our activities the Club will not discriminate or in any way treat anyone less favourably on grounds of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.

This includes:-

  • The advertisement for Volunteers
  • The selection of candidates for Volunteers
  • Training Course attendees
  • External Coaching and education activities and awards
  • Football development activities
  • Selection for Teams
  • Appointments to honorary positions

The Club will not tolerate sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal, and will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.

Equal Opportunities Policy

The Club is committed to a policy of equal treatment of all Players and requires everyone at whatever level or authority, to abide and adhere to this general principle and the requirements of the Codes of Practice issued by the Equal Opportunities Commission and Commission for Racial Equality.

All Players are expected to abide by the requirements of the Race Relations Act 1976, Sex Discrimination Act 1986 and Disability Discrimination Act 1995.  Specifically discrimination is prohibited by:-

  • Treating any individual on grounds of gender, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation or disability less favourably than others
  • Expecting an individual solely on the grounds stated above to comply with requirement(s) for any reason whatsoever related to their membership, which are different from the requirements for others
  • Imposing on individual’s requirements, which are in effect more onerous on that individual than they are on others.
  • Victimisation of an individual
  • Harassment of an individual, by virtue of discrimination
  • Any other act or omission of an act, which has as its effect the disadvantaging of a Player against another, or others, purely on the above grounds.  In all the Club’s recruitment, selection, promotion and training processes, as well as disciplinary issues, matters based on merit, experience, skills and temperament are considered as objectively as possible
  • Any Player found guilty of discrimination will be instructed to desist forthwith and any Palyers offending will be dealt with under the disciplinary procedure
  • The Club commits itself to the disabled person whenever possible and will treat such Players, in aspects of their recruitment and membership, in exactly the same manner as other Players.  The difficulties of their disablement permitting, assistance will be given, wherever possible to ensure that disabled Players are helped in gaining access.  Appropriate training will be made to such Players who request it.

SAFEGUARDING CHILDREN POLICY

The Club is committed to develop a positive and pro-active position in order to best protect all children and young people who play football at our club, enabling them to participate in an enjoyable and safe environment.

The Club ensure that all club Officials have satisfied a Criminal Records Bureau Police check and that all team coaches and managers have attended an FA Safeguarding Children workshop. These are updated every three years.

All children have a right to be protected from abuse regardless of their age, gender disability, culture, language, racial origin, religious belief or sexual identity.

The Club undertakes to demonstrate the best practice in the area of child protection by promoting ethics and high standards throughout football.

The child’s welfare is paramount and all suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.

Goalpost Safety Guidelines

The Football Association, along with the Department for Culture, Media and Sport, The Health and Safety Executive and The British Standards Institution (BSI) draw the Club’s attention to the following guidelines for the safe use of goalposts.

A standard for future purchases (PAS 36:2000), available from BSI has been developed which it is hoped will be progressed into a full British Standard in due course.

1. Goalposts of any size (including those which are portable and not installed permanently at a pitch or practice field) must always be anchored securely to the ground.

2. Portable goalposts must be secured by the use of chain anchors or appropriate anchor weights to prevent them from toppling forward.

3. Under no circumstances should children or adults be allowed to climb, swing on or play with the structures of the goalposts.

4. Regular inspections should be carried out to check that they are kept properly maintained.

5. Portable goalposts should not be left in place after use.  They should be dismantled and removed to a place of secure storage.

6. Nets should only be secured by plastic hooks or tape and not by metal cup hooks. Any metal cup hooks should be removed and replaced.  New goalposts should not be purchased if they include metal cup hooks, which cannot be replaced.

7. Goalposts which are ‘home made’ or which have been altered from their original size or construction should not be used.

8. Follow Manufacturer’s guidelines in assembling goalposts

Before use, adults should:

  • ensure each goal is anchored securely in its place
  • exert a significant downward force on the cross bar
  • exert a significant backward force on both upright posts
  • exert a significant forward force on both upright posts

These must be repeated until it is established that the structure is secure.  If not, alternative goals/pitches must be used.

Club Complaints Procedure

In the event that any Player feels that he or she has suffered discrimination in any way, or that the Club Policies, Club Rules or Code of Conduct have been broken, should follow the procedures below.

1. They should report the matter to the Club Secretary or another member of the Management Committee. The report should include:-

i. Details of what, when, and where the occurrence took place

ii. Any witness statement and names

iii. Names of any others who have been treated in a similar way

iv. Details of any former complaints made about the incident, date, when and to whom made

v. A preference for a solution to the incident

2. The Management Committee will sit for any hearings that are requested and will have the power to:-

i. Warn as to future conduct

ii. Suspend from membership

iii. Remove from membership any person found to have broken the Club’s Policies, Club Rules or Codes of Conduct